Pictures and other file formats are stored in an individual's Picture Gallery. (Think of the Picture Gallery as a photo album).
There are four types of files that you can add to the Picture Gallery:
- Pictures. Any images in a digital format such as jpg, tiff, png, gif and bmp. The image files are loaded to the Picture Gallery by clicking on the Picture Icon on the Picture Gallery window.
- Sound. Any audio file such as files with extensions such as MP3, wav, pcm
- Video. Video files with an extension of .avi, mov, mpg, and mpeg can be attached to a person or marriage.
- Other. In addition to pictures, sound, and video files, you can also attached any other type of document to a person (or to an event, source, or location). These documents can be word processing files, PDF files, spreadsheets, web pages - whatever you like. Just as with sound and video files, these other documents cannot be included on reports, but you can load and view them as you would any other file. Double-clicking on a word processor document starts your word processor and displays the file. The same happens for any other type of file. Whatever program is associated with that file type will be loaded to display the file.
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Legacy provides two methods of loading pictures to an individual's Picture Gallery :
- Add a single picture to one individual's gallery
- Add a single picture to multiple individuals' galleries (available only in the Deluxe Version) - see separate category 'adding a Photograph (or other File) to Multiple Individuals
Pictures are added to an individual's Picture Gallery
The Picture Gallery is reached by clicking the
button on the Family View or on the Individual's information view. Up to twenty pictures, sounds, videos, or documents are displayed in the window at one time. If more are attached, a scroll bar appears that can be used to bring up more.
NOTE: The Picture button is opaque when there are no pictures in the gallery. When you add one or more items to the Picture Gallery the button changes to a coloured button.
Clicking the picture icon opens the Picture Gallery.
This Picture gallery already has two images added.
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To add (another) picture click on the picture icon
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To load a new image you need to know here it is stored on your computer. Hopefully you will have stored all your photographs/images etc in an ordered manner similar to my recommendations as shown on my blog subject "Naming & Storing Photographs (Images) & Other Family Data Files". The file path for a folder in the name of 'William Henry Watkins' (born in 1856) would look like this:
(C:/Legacy/Pictures/William Henry Watkins 1856
In the example shown here my photographs are stored in a folder called "Family Tree Photos. The file path looks like this C:/Family Tree Photos/......(Folder specific to an individual or event).
Locating the desired image is as easy as finding the correct folder the image is stored in.
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For the purpose of this exercise I will assume you have all taken my advice and store all your images in the Legacy/Pictures folder, in a sub-folder in the name of the individual the image relates to. I will also assume that Legacy has been installed on you (hard drive) 'C'
1. Make sure that you are looking at 'C Drive". If not change it.
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3. Scroll down until you locate the Legacy folder and double left click on the legacy folder. This will open the Legacy folder to show all the Legacy sub-folders.
4. Scroll down until you find the Legacy sub-folder named "Pictures". Double left click the Pictures folder to open it to show all the individuals' folders you have created.
5. Scroll down until you locate the folder you want and double left click it to open it up.
The top box now displays the file names of all the images you have stored in that folder.
6. Select the image you want (it will be highlighted). Once you have highlighted the file name a thumbnail of that image appears in the right-hand box. Check the thumbnail to make sure it is the image you want.
7. If it is the correct image click the OK button.
Hooray! You have added the image. But wait, you have not finished yet!
It is a good idea to caption all your image with a descriptive name. You can also add a date that relates to when the image was taken.
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You can also add a full description of the image. In group photographs you might want to identify all the individuals by writing something like (L-R: Joe Higgins, Paul Adams...etc).
If the image has been given to you by another person it is only courtesy to acknowledge that gift with an attribution (Photograph courtesy of ..........).
Click 'Close' to save the picture/image to the individual's Picture Gallery. You will now see that a thumbnail of the picture/image appears in the Picture Gallery.
HINT: The picture in the number one position is considered the Preferred Picture by default This picture is displayed on the Family View and Pedigree View whenever the individual is current. The Preferred Picture is also printed on reports that include pictures. You can quickly change any picture to the preferred picture by highlighting it and then clicking the * button.
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